| May 2009 |
NORTHWESTERN ELEMENTARY PARTNERS IN EDUCATION (PIE) MINUTES OF MEETING – May 6, 2009 MINUTES FROM APRIL – Stacy Hein presented the minutes from the April meeting, all present reviewed. Maggi Daly made a motion to accept, Jen B. seconded. All were in favor. TREASURER’S REPORT – Mary Norman reviewed the treasurer’s report. Maggi Daly made a motion to accept, Kelly Andreus seconded. All were in favor. MRS. HANLON – Thanked PIE for the $250 gift card for Barnes and Noble earned by Market Day proceeds. She displayed the books she purchased with the gift. MRS. BERLET– Trish Brinley relayed the following messages from Mrs. Berlet, who was covering classes for teacher appreciation day. She thanked the volunteers for the staff appreciation luncheon and noted that Family Fun Night would be held on 5/20 from 5:30 – 7:30 pm. The event will include a dinner reader’s theatre and book bingo. Interested families can still call will number attending if they did not RSVP yet. The Dave Fry assemblies will be on Tuesday, Thursday and Friday. Justine mentioned having the Northwestern Press cover the assemblies. On Monday, 5/21 the Flyers Phantom program for students will take place. Roller skating night dates were given to Becky Hancock for next school year. Trish also thanked PIE on behalf of the teachers for the staff appreciation luncheon and the 4th grade field trip. BUDGET FOR ‘09/’10 School Year – Maggi asked if fundraising dollars needed to be spent in the year raised. Mary noted that it would be nice to do so and that it generally happens that way. Kidstuff books were discussed, and it was decided that we will continue this fundraiser next year. A Spring fundraiser was also discussed, and this event will also be included in next year’s calendar if a chairperson can be named. Market Day was also discussed. Tina Corke will again chair this fundraiser, although it was noted that marketing help is needed. UPCOMING EVENTS – SKATING NIGHT – Becky needs volunteers for this event for Friday for ticket sales. A sign up sheet was circulated. CLOTHING DRIVE – Maggi noted that pick up is today at noon. Anyone with extra bags can still bring them to the truck today. MARKET DAY – The deadline for orders is 9 PM tonight. The total in orders for this month is $3,000. Profits to date are $3,282. The first pickup for next year has been moved to 9/14. A goal for Market Day proceeds needs to be defined and was briefly discussed. Samples for kindergarten orientation need to be ordered soon. FUN DAY – Justine reported that we have more volunteers than needed for this event. She has asked volunteers to arrive early to help teachers carry the coolers to the rec fields. APRIL EVENTS BOXTOPS – Maggi Daly reported that the next submission date is in October. MOVIE NIGHT – Maggi submitted 5 nights for next year. The last movie night on 5/1 had 80 attendees. The average profit per movie night is $200. The total earned from movie night events this year is $720. Mrs. Berlet recently renewed the license and it is valid until 2/10 or 3/10. A discussion followed regarding advertising these types of events in the local newspapers. BOOK EXCHANGE – Mary reported that scheduling was not ideal for this event and that she may consider changing the month for next year. 1,345 books were brought in, with 100 being donated by Mrs. McCloskey, and 80 by the Norman family. $119.84 was earned in book sales. Mary is still looking for somewhere to donate the remaining books. Next year we may consider scheduling the book exchange for “Read Across America” week which is the first week in March. STAFF APPRECIATION LUNCHEON – Kelley thanked everyone for their help with the luncheon this year. The teachers loved the theme, and Kelley is considering an Italian theme for next year. ROUNDTABLE Mary Norman reported on school gifts. $378 was spent for Mr. Fies’ G Bar and C Bar; $420 was spent for frames for the lobby; $800 was spent for the headphones and stopwatches and 2nd grade games. There is $1,800 remaining to spend according to the budget. Requests were taken for needed items within this price range. 1st grade requested a card reader for a sight-word series. The total cost is $624.60. Maggi made a motion to approve this purchase. Wendy Wolbert seconded. This purchase was approved. Also, funds for pencil boxes were requested in the amount of $59.00. Stacey E. made a motion for this purchase to be approved. Jen B. seconded. This purchase was also approved. Kindergarten requested funds for replenishable items for the kid writing program and play and art supplies. Stacey E. made a motion to approve this purchase. Becky H. seconded. A total of $200 for this request was approved. Kelley made a motion to approve $200 per grade for educational needs for 3rd, 4th and 5th grades – a total of $600. Jen B. seconded. This purchase was approved. Blinds for the library were discussed next. Judy explained the need for blinds to deflect the glare from the windows. An estimate was received from Lutron for $2,648 for manual shades, and $8,400 for automatic shades. A consensus was reached that this is too expensive a purchase with little educational value for the students. We are not going to donate toward this purchase at this time. Ad space for the district calendar was discussed. Judy reported that ad space is available for PIE for $100 for ¼ page, and that we are able to share this space with Weisenberg, reducing our cost to $50. We will include Market Day info with our account number. Market Day dates will also be included in the calendar along with movie nights, skating nights, etc. Movie night proceeds were also reviewed. Mary questioned whether these funds should still be designated to the library now that this is a PIE run event. A discussion ensued, and a consensus was reached that the library would receive this year’s funds and funds raised in subsequent years will be used at PIE’s discretion. Judy Henry presented the Before/After School Clubs Program. Parent volunteers will be needed to teach and co-teach clubs. A survey will be sent home with students tomorrow to gauge interest. Judy suggested this program as a potential goal for Market Day. Clubs will meet one hour per week for 6-8 weeks. PIE officer positions were presented and nominations were accepted. Maggi Daly was nominated for President, Judy Henry and Justine Bachman were nominated for Vice President. Judy declined the nomination. Mary Norman was nominated for Treasurer and Stacy Hein was nominated for Secretary. Wendy Wolbert made a motion to accept all officers as presented. Kelley Andreus seconded the motion. All approved. Chairs needed for 2009/2010 school year include: Spring fundraiser, open house and literary arts night. Maggi made a motion to adjourn, Jodi seconded. Meeting adjourned at 11:04 AM. The meeting was adjourned at 10:33 a.m.
